The purpose with the module is to give the organisation an electronic tool to create, distribute and maintain its governing documents. Governing Documents contains documents critical to the organisations running, and by using the module the user may reap benefits with regards to effectiveness, quality assurance and method.

The module can contain documentation of the processes, organisation, roles and responsibilities etc for all business areas, such as financial processes, quality and safety manuals, personnel, and so on.

Governing Documents is created in a user friendly web-interface. Information can easily be located through process-based navigation, contents lists and organisational structures. Additionally the module contains a powerful search engine which allows the user to search for content, and also data pertaining to the document.

Due to the use of a basic web interface, an experienced IT-user will need minimal training to use the available functionality: The correct version of a document is always easily available; Users are guided through an intuitive wizard while entering information; Searches are performed in a simple interface with clearly labelled search criteria; The start-up window can be defined for each organisational unit, making the correct documentation further available.

Docmap® Governing Documents Highlights

• Total version control, and a complete version history.
• The correct version of a document is always easily available.
• Users can define subscriptions based on selected criteria, thereby assuring that they are continually informed on relevant updated documentation.
• All internal document references are automatically updated.
• Responsibilities and roles for approving information are clearly defined.
• All documentation is indexed and available for searches, ensuring simple, quick and easy retrieval of information.
• The workflow for hearings, approval and new versions is maintained by the system.
• Documentation can be linked to external sites containing, for example, legislation or similar. Due to the principles upon which the module is based, it will support any certification process.